Information is one of the council's key corporate assets. The council needs to ensure that information is available when necessary to allow it to function properly and also to comply with the law.
What is a record?
A record is considered to be a record of the council's business that needs to be managed and kept. Records exist, for example on paper, in systems, as emails and as electronic records on network drives.
For details of how we manage our records please see our Records Management Policy [PDF, 290Kb] - please note that Appendix C is not published.
What is records management?
All records go through a lifecycle from when someone decides there is a need for a record through to destruction or the decision to keep the record permanently. The records management lifecycle includes the following:
- disposed of
The council's Records Management Policy [PDF, 290Kb] has been put together in accordance with the the Lord Chancellor's Code of Practice on the Management of Records, found under section 46 of the Freedom of Information Act.
This policy also takes into account the requirements of the Data Protection Act that requires organisations such as the council to take appropriate care of personal information.
Other business functions within the council may also be subject to specific legislation and this is also taken into consideration when necessary.